ImmerseGT 2023 Rules and Code of Conduct

Hackathon Rules

1. Eligibility: The hackathon is open to participants of all levels of experience and backgrounds.
2. Teams: Teams can consist of 2-6 members. Individuals can apply on special cases after speaking to event staff.
3. Headsets: We will rent headsets to teams that require them. One member from the team needs to sign an agreement and provide their government-issued ID in exchange for a headset. We will release the exact inventory during the opening session and distribute them on a first-come, first-served basis. Although we cannot guarantee headsets for teams with less than 5 members, we will try to accommodate as many teams as possible.
4. Extended Reality Focus: The hackathon will focus on extended reality technologies, including virtual reality, augmented reality, and mixed reality.
5. Tracks: Teams can submit their project to multiple tracks. Final tracks will be declared before the Hackathon starts based on the interests gathered from selected participants in their application.
6. Time: The hackathon will last for 36 hours, from Friday, April 4, 2025 at 9 p.m. EST to Sunday, April 6, 2025 at 9 a.m. EST. Participants must complete their projects within this time frame.
7. Originality: All projects submitted must be original work created during the hackathon. Participants may use existing libraries and tools but cannot use pre-existing projects or codebases.
8. Code of Conduct: Participants must adhere to a code of conduct that prohibits harassment and discrimination of any kind (see below).
9. Submissions: Participants must submit their projects by the deadline of Sunday, April 6, 2025 at 9 a.m. EST using the Devpost provided to each team. Submissions must be on Devpost which must include:
   1. a description of the project (around 100 words)
   2. a demo video
      1. 30-60 sec for in-person participants
   3. a link to their GitHub with MIT License
10. Judging Criteria: Projects will be judged based on creativity, technical difficulty, user experience, and real world application. The exact rubric for each track will also be released during the opening session.
11. Ownership: All projects will be open-source under the MIT License.

Code of Conduct

ImmerseGT promotes a safe and inclusive environment for all participants. Harassment and abuse are not tolerated, and anyone who experiences or witnesses such behavior should report it using the procedures outlined in this policy.

• Harassment includes offensive verbal or written comments related to gender, age, sexual orientation, disability, physical appearance, body size, race, religion, social class, economic status, veteran status, sharing sexual images, deliberate intimidation, stalking, following, brigading, doxxing, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention. If someone is making another person feel uncomfortable, it is considered harassment and must stop immediately.
• All participants, including sponsors, judges, mentors, volunteers, organizers, and ImmerseGT staff, are subject to this anti-harassment policy. Attendees should not use sexualized images, activities, or other material in their projects or during the event. Booth staff, including volunteers, should not use sexualized clothing, uniforms, costumes, or create a sexualized environment.
• ImmerseGT may take any action it deems appropriate, including warning or expelling participants who engage in harassing behavior with no eligibility for reimbursement or refund of any kind.
• If you experience or witness harassment, or have any other concerns, please report it using the procedures outlined in this policy. ImmerseGT representatives can help participants contact local law enforcement, provide escorts, or assist those experiencing harassment to feel safe during the event. All participants are expected to follow these rules at all event venues, online interactions, and hackathon-related social events.

The Grand Judging Expo is the culminating event of the hackathon where various judges will go around and evaluate teams throughout the two hours. This is an opportunity for teams to showcase their projects, explain their vision, and demonstrate the features of their solutions. Be prepared to answer questions and provide a demo to the judges. Remember, the more prepared and organized your presentation is, the better your chances of winning. Good luck!

Content Guidelines

To participate in the Hackathon and submit content, you must ensure that:

1. The content is original to you or in the public domain, and it does not violate the rights of any third party.
2. The content does not infringe on any third-party rights, including copyright, trademark, trade secret, privacy, or publicity. This includes content created while employed or as an employee of a business or organization, which may require permission from your employer.
3. The content does not contain harmful code or content, such as malware, spyware, viruses, or any other similar type of code.
4. The content does not contain false, deceptive, misleading, defamatory, libelous, disparaging, harassing, threatening, profane, obscene, pornographic, or any other inappropriate information or content that could harm any party.
5. The content does not promote or describe any harmful or illegal activity or violate any laws, rules, or regulations.
6. Your participation in the Hackathon and agreement to these Official Rules do not violate any other agreement to which you are a signatory or party, and no such agreement limits your ability to participate in the Hackathon or grant the rights granted in these Official Rules.